Just how to Enter Bills in QuickBooks Desktop
QuickBooks divides your accounts payable tasks into two separate processes: entering bills and paying them. It needs some extra time upfront as you complete the initial step, but streamlines the 2nd so the actual bill-paying only takes a matter of seconds.
To get started, click Enter Bills on QuickBooks’ home page to open a window like this:
The toolbar for the Enter Bills window is not pictured when you look at the image above, you don’t need it yet. Rather, you start by clicking the down arrow on the go close to VENDOR and selecting the biller’s name from your list (or clicking <Add New> if you haven’t yet created a record for that entity). The ADDRESS should fill in automatically, as should the date. If You want to know about How To Enter Bills In QuickBooks Desktop Contact our Proadvisors.
If you put up default payment TERMS in that vendor’s record, your preference should show in that field in addition to BILL DUE date must certanly be correct. Enter the AMOUNT DUE and complete any of the optional fields that the transaction requires (REF. NO., DISCOUNT DATE, and MEMO).
Since this is a software application bill, the Expenses tab should really be highlighted, as well as the amount you entered above should come in it. Below this is the ACCOUNT field; open that list and select the right one. Don’t worry about the CUSTOMER:JOB and BILLABLE fields. These is only going to be completed when you’re charging a client for a cost or item.
Warning: If you’re not familiar with the concept of assigning accounts to transactions, please schedule a while with us. That is a critical designation that affects so many other areas of QuickBooks.
Saving Your Projects
The toolbar from the Enter Bills window
As soon as you save your bill, you’ll be able to access it when it is time for you to apply payment. How do you want to remember when it is due, though? QuickBooks can remind you – if not pay it automatically. So, before you leave the Enter Bills window, click Memorize into the toolbar pictured above.
The Memorize Transaction window will open together with your vendor already entered in the Name field. You’ll have three options here:
Add to my Reminders list. QuickBooks can truly add this bill to its selection of Reminders. To ensure that you’ll see this every time you open the software and will make any changes necessary, open the Edit menu and then click Preferences | Reminders | My Preferences. Click into the box right in front of Show Reminders List when opening a Company file. Then click the Company Preferences tab (if you’re the administrator) in order to find the Bills to Pay row. Click on the appropriate button to point whether you want QuickBooks to Show Summary or Show List, and go into the quantity of days before due date.
Do Not Remind Me. Just what it feels like.
Automate Transaction Entry. You can only select this in the event that transaction will likely to be a similar every time (except for the date). In the event that wide range of transactions will likely be limited, enter the Number Remaining. And tell QuickBooks exactly how many Days in Advance To Enter.
When you’re done, click OK to shut the container, and save the balance.
The following month, we’ll talk about the second step: the actual paying of bills. In the meantime, let us know if you'd like to schedule a session go over any part of your accounts payable – or anything else in QuickBooks. We’re here that will help you — making QuickBooks easy!