Setup Multi-User Network For QuickBooks Desktop

How To Use QuickBooks Desktop On Two Computers (QuickBooks Multi-User Setup)

Many people would you like to install and use QuickBooks on two computers. You're going to be glad to learn that it is possible. In this specific article, I will be describing how exactly to use QuickBooks Desktop on two computers or multiple computers.

How exactly to Set up and install a multi-user network or QuickBooks Desktop on two computers
Step 1: Setting up QuickBooks Desktop
Step 2: Set or Change Folder Permission
Step three: Install Database Server Manager (Verify a preexisting setup)
Step 4: Set admin rights
Step 5: Utilization Of Database Server Manager
Step 6: Turn on hosting
How Do I Install QuickBooks on an extra Computer
It is possible to synchronize QuickBooks on a couple of computer with the aid of multi-user mode features. By using this feature one or more person can perhaps work about the same company file in addition.

It saves your valuable time and makes your online business more productive. This particular feature is useful when you've got a large number of employees and every employee requires random use of QuickBooks.

There are three versions of QuickBooks Desktop which permit the different number of users to work on a single file on top of that. You are able to choose included in this as per your need.

QuickBooks Desktop Premier 5 Users QuickBooks Desktop Pro 3 Users QuickBooks Desktop Enterprise 30 Users
One thing to be sure is that to set up a multi-user network in QuickBooks you really need to have a separate licensed copy of QuickBooks installed in every the systems where you desire to run QuickBooks simultaneously. If You want to know about How To Setup Multi-User Network For QuickBooks Desktop then Contact our Proadvisors.

Read Also: just how to Move QuickBooks to a brand new Computer?

How exactly to Set up and install a multi-user network or QuickBooks Desktop on two computers
If you'd like to share your QuickBooks Desktop for window data with your multiple team members. You'll want to put up a multi-user network in order to easily access company files from other systems too.

This put up requires some changes in your QuickBooks Desktop, Windows, and server.

Step one: Setting up QuickBooks Desktop
On a multi-user network, one system hosts your organization files. It's your server system. All the other systems connected to your network that does not host your business files are known as workstations.

First, download and install QuickBooks Desktop on the server system.
Click Custom and Network Install for the install type.
Then click on I’II be using QuickBooks Desktop with this computer option, And I’ll be storing…if you've got the required full form of QuickBooks Desktop in your server system. Either you just want your server system to host your files, then click on I Will Not Be Using QuickBooks Desktop On This Computer…
After that follow the on-screen instructions to complete the installation.
We suggest you keep your QuickBooks Company files on your server system’s local hard disk. It should be possible for you to share them throughout the network.

Map network Drive-in window

However, if you want to place your files on a mapped network drive, then follow these steps:

While mapping in network drive in Windows, you may get entrance to a folder that is kept in another drive, server, or computer over a network. It is possible to easily access files through the shared storage through Mapping.

Mapping network drive for (Windows 8/10 and Windows 7)

For Windows 8/10:

First, search This PC in a window search bar. After selecting This PC.
When you look at the Computer tab option, select Map a network drive.
Then select any unused drive and choose Browser.
Then persist to the network location where your QuickBooks Company file is stored.

In the last click OK then finish it.
After finishing reopen the QuickBooks company file through the new mapped drive.
For Windows 7:

Select Computer, into the Start Menu.
Then choose the Tools menu then click on Map network drive. If you don’t discover the Tools menu, then press the Alt key to show the menu bar.
After that select any unused drive letter then select Browse.
Then visit your network location where your QuickBooks company file is saved.

Note: even as we already told you if you will face any issue in mapping the network drive utilising the UNC, then test it using the internet protocol address of the server.

After that select OK in order to complete. The new drive will seem in the last window as a Network Drive.
Then through a new mapped drive reopen your QuickBooks company file.
Well, you've got done, as you mapped your network drive and today it really is possible for you to definitely access your QuickBooks company file from virtually any drive or system.

Step 2: Set or Change Folder Permission
Proceed with the steps to set up folder permissions on your server computer. Make sure the folder holding your company files has permission to be on your network.
Every single version of the QuickBooks components require to be updated for QuickBooks to your workplace as multi-user. The multi-user feature of QuickBooks can resolve the time-consuming issue. To greatly help determine and solve these errors, you ought to download and run the QuickBooks File Doctor, which probes in case your system is properly put up for multi-user mode or not.

Some important point to note before performing any action:

Be ensured for every and everything before proceeding for further steps
Ensure that the installation directory have the right permission
Of course you may be running Microsoft Windows Home Edition, then your security tab is not obtainable in normal mode inside it, you need to restart your body in Safe Mode to perform the method. For that
First, Restart the machine, and then press F8 to open Advanced Boot Window.
Then select Safe Mode in the Advanced Boot window, and press Enter.
The QBDataServiceUserXX depends upon your type of QuickBooks Desktop. To research and resolve the error, Download and run the QuickBooks File Doctor, Example: QuickBooks Desktop 2018: QBDataServiceUser28, QuickBooks Desktop 2017: QBDataServiceUser27
Workstations which have hosting multi-user access enabled can inadvertently get into Alternate Hosting mode and take ownership of a company file. At these times, other users will be unable to open the file.
Put up folder and Windows access permission to generally share company file:
Concur that authorities and permissions are set correctly

Right-click on the company file folder to choose Properties
Click on Advance, on Security tab
And then select QBDataServiceUserXX and then click on the Edit option
Make sure all given below settings are set to Allowed
Traverse Folder/ Execute File
List Folder/Read Data
Read Attributes
Read Extended Attributes
Create files/Write Data
Create Folders/Append Data
Write Attributes
Write extended Attributes
Read Permissions
If any reasons your permissions are not set properly then follow these steps:

Right-click the business file folder and then click on Properties.
And then click on Security and choose Edit
Then select QBDataServiceUserXX and click on Full Control, then Allow.
Click on the Apply option, then OK.
Change Folder Permission

First open File Explorer (Window+E)
Then go to the parent folder, and select the Properties option.
Note: you need to process these steps for almost any folder from the list but all folders may not apply to each installation because they connect with a particular version of QuickBooks Desktop.

C:\Program Data\Intuit\Entitlement Client\v8
C:\Program Data\Intuit\Entitlement Client\v6.0
C:\Program Data\Intuit\Entitlement Client\v5
C:\Program Data\Intuit\Entitlement Client\v3
C:\Program Data\Intuit\Entitlement Client
C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)
C:\Program Data\COMMON FILES\INTUIT
C:\Program Data\COMMON FILES\INTUIT\QUICKBOOKS
C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)
C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files
Regarding the Security tab, click Everyone.
Set folder permission to set up multi-user networking in QuickBooksSet folder permission to set up multi-user networking in QuickBooks
Note: If Everyone choice is not placed in Group or User Name box, select Add and key in Everyone, then choose OK.

Select Full Control, then select Apply and OK.
Select Everyone in the Security tab
Note: If for any reason most people are not placed in Group and User Name box, then need certainly to select Add and type in Everyone, then choose Ok.

Click Full Control, and then click on Apply then Ok.
Set Windows access permissions to share with you company files
Be sure that QuickBooks has got the right access permission that can help stop future problems while using the services of your company files across the network.

Windows 10, 8 and 7

Windows+E to open up File Explorer
Then Right-click that folder contains your organization file.
From then on click on Properties option,> then Sharing > Share Add.
Choose the QBDataServiceUserXX that corresponding to your version.
To access full control of the file set the permission level.
Windows 8.1

First, take control/ownership for the file

Select the folder for taking ownership of and select Share.
Head to Advanced Security > Change > Advanced > Find Now.
Find the user and then click OK.
Grant Full Control

Select your folder and then Share option.
Head to Advanced Security option> Add > Select a principal.
Click Advanced option> then Find Now.
Choose the user and then click OK
Choose Full Control and OK.
Windows Server 2012

Before proceeding further steps, ensure that File and Storage Services are installed.

Press Ctrl+R to open Run Command
Then type ServerManager and click OK.
Click File and Storage Services > after which Shares.
On the Task drop-down, choose New Share. A list of File Share Profile shows. You can easily learn about what is the difference between different profiles by clicking and reading their descriptions.
Click SMB Share ? Quick.
Note: SMB Share ? Quick is the default profile. This selection can differ.

In share location selection, choose Type a custom path > Browse to find the folder you wish to share.
Select the folder > then Next.
To learn more proceed through Setting up a folder and windows access permission.

Step 3: Install Database Server Manager (Verify a preexisting setup)
Use QuickBooks Desktop Manager to verify a preexisting setup. To scan the business file in the system where in actuality the file is based.

Make sure the database server manager is installed in your system. This helps you to definitely share your company files with other systems over the network.

Step 4: Set admin rights
When you are planning to sign in with the user account ensure that the account has Windows admin rights therefore the Database Server Manager has admin rights.

Step 5: Usage Of Database Server Manager
After installing use Database Server Manager to scan the folder that holds your organization files.

After finishing you will observe this file within the “QuickBooks company files found”. Now, you can access the company files in these folders through other systems via a network.

Step 6: Turn on hosting
Great! Everything is established outside of the QuickBooks, now you only have to switch on Multi-user Access on the server. Ensure that your server system ought to be only in which this feature is fired up.

Then head to QuickBooks Desktop, gan then into File menu and flutter over Utilities.
Click Host Multi-User Access. Then click Yes to verify.
Hosting to multi-user networking in QuickBooksHosting to multi-user networking in QuickBooks
Now you can easily host your company files using your network.

Check this out article to learn more info on hosting features in QuickBooks and troubleshoot hosting errors.

Once you would you like to access the multi-user network, all you have to do sign up as a user with admin rights when you look at the server system and workstations.

How can I Install QuickBooks on an extra Computer
Follow these to set up and use QuickBooks Desktop in your second computer.

Open your second computer and install QuickBooks Desktop software.
As soon as you installed QuickBooks, return back to your older/first computer and produce a backup copy of one's company file.
If they're connected, copy the backup file to your new one via flash drive or other external device or network.
From then on, restore all of the backup data in your new PC.
Hopefully, after looking over this article, you will be able to utilize Quickbooks Desktop on multiple computers. That’s all in this specific article. If you need to hire QuickBooks ProAdvisor, you certainly can do so by dialing our toll-free number.